How to Write a Strong Job Application Email

Craft a clear subject line and professional opening

Your subject line is the first thing a recruiter sees — make it specific and relevant. Use the job title and reference number if provided (e.g., "Marketing Coordinator — Ref #12345 — Jane Doe"). Keep it concise and avoid all caps or vague phrases like "Job Application." Next, open with a professional greeting. If you have a hiring manager's name, use it ("Dear Ms. Smith," or "Hello John,"). If you don't, opt for a neutral but polite opener like "Hello Hiring Team" or "Dear [Company] Recruiting Team." A good opening sets a respectful tone and shows you did your homework.

Write a concise, achievement-focused body

In the body of your email, be brief and purposeful. Start with one sentence that states the role you’re applying for and where you found it. Follow with 2–3 short paragraphs that highlight your most relevant achievements and skills—not your full resume. Use quantifiable results when possible (e.g., "In my last role I increased leads by 40% through a targeted email campaign"). Explain why you’re a good fit for the company, tying your experience to the job requirements. Avoid repeating your entire CV; instead, tease your strongest points and invite the reader to view your attached resume for details.

Close strong: CTA, professional signature, attachments, and follow-up

End with a clear call to action and a polite closing. For example: "I’d welcome the chance to discuss how my background in X can help your team; I’m available for a call next week." Then include a professional signature with your full name, phone number, LinkedIn URL (if relevant), and location. Attach your resume and any requested documents using clear filenames (e.g., "JaneDoe_Resume.pdf"). Before sending, proofread for typos, confirm attachments are included, and send a test email to yourself to check formatting. If you don’t hear back in about one to two weeks, send a brief polite follow-up reiterating your interest.

Conclusion: Summarize your key approach by keeping the email concise, tailoring it to the role, showcasing measurable achievements, and finishing with a clear next step. Apply these practices to every application to increase your chances of being noticed. Ready to try it? Draft your next job email using these steps and attach a polished resume to make a strong first impression.